GM Hill Engineering

Proposal Coordinator

Jacksonville, FL
Full Time
Mid Level

An experienced Proposal Coordinator is integral to the continued success of GMHILL.

Founded in 2004, G.M. Hill Engineering, Inc. (GMHILL) is a dynamic, award-winning woman-owned small business (WOSB) based in Jacksonville, FL. Our team of seasoned professionals delivers unparalleled full-service building solutions, setting us apart from other WOSB firms. With a robust portfolio of Prime contracts, we specialize in facility assessments, building inspections, D/B RFP development and review, planning, architecture, engineering, construction management, general construction, and design-build services for federal defense and civilian agencies, as well as state and local governments.
We are seeking a Proposal Coordinator to join our energetic and collaborative team. This role offers an exciting opportunity to contribute to a growing firm. If you have experience as a Proposal Coordinator, possess federal proposal expertise, and are eager for a new challenge in a dynamic environment, we would love to hear from you.

Society of American Military Engineers 2023 Small Business Award
SBA 2024 Florida Woman-Owned Small Business of the Year

Proposal Coordinator
Position Summary
We are seeking a detail-oriented and proactive Proposal Coordinator to support our marketing and business development teams. Reporting to the Senior Marketing Manager, this role is integral in ensuring seamless proposal development and execution while maintaining brand consistency across marketing materials.

The ideal candidate will have strong written and verbal communication skills, the ability to manage multiple projects under tight deadlines, and a keen eye for accuracy and quality. This position requires someone who thrives independently and in a collaborative team environment, effectively balancing multiple priorities in a fast-paced setting.

Key Responsibilities
As a Proposal Coordinator, you will:

  • Manage the proposal process from initiation to completion, including developing compliance matrices, schedules, and outlines.
  • Collaborate with internal teams and sub-consultants to craft compelling and compliant proposal content.
  • Develop and maintain proposal templates to improve efficiency and ensure brand alignment.
  • Write and edit technical content, ensuring clarity, consistency, and persuasiveness.
  • Coordinate and process inputs from multiple team members, weaving content into a cohesive, engaging narrative.
  • Organize proposal reviews and status meetings, ensuring deadlines and quality standards are met.
  • Prepare and format qualifications packages, RFIs, RFPs, and marketing materials aligned with brand guidelines.
  • Support interview presentations and team preparations as needed.
  • Manage a proposal tracking system, monitoring deadlines, submissions, and success metrics.
  • Contribute to marketing initiatives, such as client events, award submittals, tradeshows, and social media engagement.
  • Perform additional duties as assigned to support marketing and business development efforts.

Required Qualifications
  • 3+ years of experience in proposal development within the architecture, engineering, or construction (AEC) industry.
  • Experience with federal proposals (e.g., SF330, design-build, construction formats) is preferred.
  • Bachelor’s degree in Marketing, Communications, English, Architecture, Engineering, or a related field (or 5+ years of equivalent experience in proposal development).

Skills & Competencies
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint).
  • Advanced skills in Adobe Creative Suite (InDesign, Photoshop).
  • Excellent writing, editing, and proofreading abilities, with a strong grasp of technical content.
  • Ability to interpret RFPs, RFIs, RFQs, and proposal-related documents accurately.
  • Highly organized, detail-oriented, and capable of managing multiple deadlines.
  • Strong interpersonal skills, with the ability to collaborate across departments and with external partners.
  • Experience with marketing communications and PR initiatives, including social media strategy, is a plus.
  • Self-motivated, proactive, and able to thrive in a fast-paced environment.

Why Join Us?
  • Be part of a collaborative and innovative team dedicated to high-quality proposal development.
  • Work in a dynamic, growth-oriented environment where your contributions make a real impact.
  • Enjoy opportunities for career development and skill enhancement in a supportive setting.

If you are a strategic thinker with a passion for crafting compelling proposals and marketing materials, we’d love to hear from you! Apply today to join our team.

 
Qualified applicants at GMHILL must be U.S. citizens or lawful permanent residents and must meet client security requirements. Positions requiring security clearance are open to U.S. citizens only.

Disclaimer: This is not an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify) and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.
 
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